Get CartReady today.

See how it works

For golf courses and resorts

Know what's running. Know what's broken. Know what it's costing you.

Start every busy day knowing which carts are ready, get problems reported with a QR scan, and see where your repair money goes.

Try Live Demo Request a Pilot

Try it free in your browser, no sign-up.

Demo manager Overview: fleet availability, vehicle counts by status, open work orders, overdue maintenance, pending parts approvals, availability by department and the vehicles needing attention.
Demo mechanic screen on a phone: Scan Vehicle, scan the QR label on the vehicle or type the fleet number.
Real demo screens · fictional data

How it works

From a scan to back in service

Six steps, shown in the real demo with fictional data.

  1. Step 1

    Techs scan the vehicle

    Anyone on the team scans the QR label on the cart with their phone's camera, or types the fleet number. No app store.

    Demo phone screen: Scan Vehicle, with Start camera and a fleet number field.
    See it in the live demo

  2. Step 2

    Report the issue

    A short form: describe the problem, add a photo if it helps, and say whether the vehicle can still be used safely. Then send.

    Demo phone screen: What's wrong with GT-005, with a description, an Add a photo button and the question Can it still be used safely.
    See it in the live demo

  3. Step 3

    Managers send the work order

    The report becomes a work order. A manager assigns it to a mechanic and sets the priority. A vehicle reported unsafe stays out of service.

    Demo work order WO-1044, Rear axle noise, wheel wobble, on vehicle MT-008: Assigned to Marco Silva, Unsafe, High priority, out of service.
    See it in the live demo

  4. Step 4

    Approve parts

    Mechanics request parts from the job. Managers approve or reject each request, then track it through ordered and received.

    Demo Parts Requests list: parts waiting for approval, each linked to a vehicle and work order, with a Requested, Approved, Ordered, Received stepper and Approve and Reject buttons.
    See it in the live demo

  5. Step 5

    Track costs

    Recorded parts and labor roll up by vehicle, department or month. Costs that weren't entered show as "Not recorded", never as zero.

    Demo Reports, Spending tab: labor, parts and total cost from recorded costs, grouped by vehicle, with CSV and Excel export.
    See it in the live demo

  6. Step 6

    Know what's ready

    When the repair is done and the vehicle is confirmed safe, it goes back into service and fleet availability updates for everyone.

    Demo Overview: fleet availability, availability by department and the vehicles needing attention.
    See it in the live demo

Why it matters

Small problems shouldn't become big repairs

What published research says about maintenance, and what it means for your carts.

  • 12–18%1

    Potential savings: preventive vs. reactive maintenance

    Catch issues early

    The U.S. Department of Energy estimates that preventive maintenance programs can save as much as 12–18% on average compared with fixing equipment only after it breaks.1 That's a general equipment figure, not a golf-cart study.

    CartReady keeps your preventive maintenance schedule on track and gets small problems reported early.

  • 30%2

    Repair cost vs. residual value that flags a vehicle for review

    Know when to stop investing

    One common fleet guideline is to assess a vehicle for replacement when its maintenance cost reaches 30% or more of its residual value.2 It's a rule of thumb, not a standard, and it only works if you know what each vehicle has cost you.

    CartReady keeps the recorded repair costs on every cart's record.

  • $10k–$20k3

    Average yearly spend on renting extra carts for big outings

    Have enough carts on busy days

    At many golf courses, large outings already need more carts than the course owns, with extra rentals averaging $10,000–$20,000 a year.3

    Don't add to it with carts waiting on a repair. See before the first tee time which vehicles are ready.

  • Don't let carts sit for weeks

    When every problem is reported and tracked to done, a cart doesn't sit out of service while a small fix waits for someone to remember it.

  • Help extend vehicle life

    Consistent preventive maintenance helps you get the full service life out of every cart, so you can make replacement decisions on your schedule instead of after a breakdown.

Sources

  1. U.S. Department of Energy, Federal Energy Management Program, Operations & Maintenance Best Practices Guide, Release 3.0 (August 2010), section 5.3, Preventive Maintenance. General facility and equipment maintenance; not specific to golf carts.
  2. Sal Bibona, “How to Calculate Optimal Replacement Cycles”, Automotive Fleet (January 13, 2015). A fleet consultant’s rule of thumb for fleet vehicles; not an industry standard.
  3. Adam Moeller, “Golf Carts – Profit Center or Not?”, USGA Green Section Record, Vol. 52 (7) (April 4, 2014).

Why we built it

CartReady started from years of working with resort purchasing and management teams and watching them track entire fleets on Excel spreadsheets. We built the tool we kept wishing they had.

Founding pilot

Try it with your own fleet, free

  • 90-day free pilot. No card required and no automatic billing.
  • Up to about 50 vehicles. Start with the carts that matter most on a busy day.
  • Your data, your call. When the pilot ends, we export your data to you or delete it.

Or try the live demo first.

We'll follow up within one business day. All fields are required unless marked optional. We store only what you type here; see our privacy notice.

FAQ

Is the demo a real account?

No. It's a working prototype with fictional data that stays in your browser. Nothing you enter in the demo is sent to us.

What vehicles does it cover?

Golf carts, utility vehicles and shuttles. LSVs and other property vehicles are tracked the same way. Not mowers or turf equipment. It works with any brand.

What does "know what it's costing you" mean?

Recorded parts and labor costs only, per vehicle and in total. No fuel or charging, depreciation, leases, insurance or total cost of ownership.

Does it calculate what downtime costs?

No. It shows how long vehicles are out of service, as time, not dollars.

How does it handle unsafe vehicles?

A vehicle reported as unsafe stays out of service until the issue is repaired and confirmed safe. The app tracks the process; your team makes the safety call.

Do technicians need an app store?

No. It runs in the phone's web browser and needs an internet connection.

Can I bring my spreadsheet?

Yes: upload it as CSV or Excel using our template, with a preview, validation and undo.

How much does it cost?

The pilot is free. Pricing after launch isn't set yet; ask us when you request a pilot.

GPS, telematics or accounting integrations?

Not today.

What happens to our data?

During a pilot it's used only to run CartReady for you. At the end we export it to you or delete it, your choice.

See it for yourself in a couple of minutes

Try Live Demo Request a Pilot

No sign-up. Fictional data.